When budgeting for Managed IT Services, the amount a small business should set aside can vary based on several factors, including the size of the business, the complexity of its IT needs, and the specific services required. However, here are some general guidelines to help you establish a budget:
- Percentage of Revenue: Many businesses allocate about 1-5% of their total revenue to IT expenses, which includes Managed IT Services.
- Monthly Costs: Managed IT Services can typically range from $100 to $300 per user per month, depending on the services included (e.g., support, cybersecurity, backup solutions).
- Service Level Agreement (SLA): Depending on the SLA you choose, costs may vary. Basic support might be less, while comprehensive services that include 24/7 support, advanced cybersecurity, and on-site support could be at the higher end.
- Number of Users/Devices: Consider budgeting based on the number of users or devices needing support. More users or devices may require a higher monthly budget.
- Specific Needs: Assess the specific needs of your business. If you require advanced cybersecurity, cloud services, or specialized IT consulting, you may need to set aside more.
- Initial Setup Costs: Don’t forget to account for any initial setup fees or onboarding costs when starting with a Managed IT Services provider.
- Annual Review: Establish a budget that can be reviewed and adjusted annually based on business growth, changing IT needs, and any new technologies or solutions that may be adopted.
Given these factors, it’s best to get quotes from several Managed IT Service Providers to understand the pricing structures and tailor the budget based on your specific needs and the services you prioritize.