How can I mass send an email to many users with different variables

Mass emailing users with different variables, commonly referred to as “personalized mass emailing” or “mail merge,” can be effectively accomplished using tools like Microsoft Word combined with Excel.  Here are the steps:

Using Microsoft Word and Excel (Mail Merge)

1. Prepare Your Data in Excel:
   • Create an Excel spreadsheet with the data you want to include in your emails. Each row should represent an individual user, with columns for the variables (like First Name, Last Name, Email Address, etc.).
   • Save the Excel file.

   Example:

   text

   | First Name | Last Name | Email              | Personalized Message         |
   |------------|-----------|--------------------|------------------------------|
   | John       | Doe       | john@example.com    | Thank you for being a loyal customer! |
   

2. Open Microsoft Word:
   • Create a new document in Word.
3. Start Mail Merge:
   • Go to the Mailings tab and select Start Mail Merge. Choose E-Mail Messages as the document type.
4. Select Recipients:
   • Click on Select Recipients and choose Use an Existing List. Browse to find and select your Excel spreadsheet.
5. Compose Your Email:
   • Write your email in Word, inserting merge fields from your Excel data where you want the variables to appear. For example, “Dear <>,” would personalize the greeting for each user.
6. Finish & Merge:
   • Once your email is set up, click on Finish & Merge in the Mailings tab, and select Send E-Mail Messages.
   • In the dialog box, choose the appropriate field for the email addresses, enter a subject line, and select the mail format (usually HTML).
7. Send the Emails:
   • Click OK to send the personalized emails to each recipient.