IT tips and guides
Plain-English help for running your business technology, from the Insation team.
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July 2, 2025
What can go wrong using two-factor authentication?
Using two-factor authentication (2FA) enhances security, but certain issues can arise if not managed properly. These include: Login Difficulties: If you forget or lose access to the second factor (like a phone or security token), you may be locked out of your account or face delays in logging in. Ap...
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June 26, 2025
Security Practices Every Small Business Office Should Implement
Security is a critical concern for small business offices. Protecting sensitive data, customer information, and internal operations can prevent costly breaches and maintain trust. Here are the top security practices every small business should adopt: 1. Use Strong, Unique Passwords Ensure all accoun...
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June 25, 2025
Unlocking Productivity with ‘Tell Me’ in Microsoft Office Apps
What Is ‘Tell Me’? ‘Tell Me’ is a smart, user-friendly command box available in Microsoft Office 2016 and later versions. Located at the top of the ribbon, ‘Tell Me’ allows you to quickly find commands, features, or help topics without digging through menus or remembering exact names. How Does ‘Tell...
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June 24, 2025
The Dangers of Leaving Electronics in Cars During Extreme Heat
As temperatures soar during summer, many car owners are faced with the dilemma of leaving devices such as smartphones, tablets, or even portable chargers inside their vehicles. While it might seem convenient, leaving electronics in a car during extreme heat can lead to serious damage, safety hazards...
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June 19, 2025
Looking for a good graduation gift for a techy person
A great graduation gift for a tech-savvy person combines utility, innovation, and personalization. Here are some excellent ideas: Smartphone Accessories Wireless earbuds or headphones (e.g., Apple AirPods, Sony WH-1000XM4) A portable charger or power bank A high-quality phone case or pop socket Smar...
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June 17, 2025
Automating Tasks with Macros in Excel: Save Time and Boost Productivity
What Are Macros? Macros are sequences of recorded commands or scripts that automate tasks in Excel. Once recorded, you can run a macro to perform complex or repetitive actions automatically, saving you time and minimizing errors. How to Get Started with Macros 1. Enable the Developer Tab: By default...
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June 15, 2025
Father’s Day: Celebrating Dads and Father Figures
Father’s Day is a special occasion dedicated to honoring and appreciating fathers and father figures around the world. Usually celebrated on the third Sunday of June, this day is a perfect opportunity to show gratitude for the love, guidance, and support that fathers provide. On Father’s Day, famili...
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June 14, 2025
Flag Day: Honoring the Symbol of Freedom and Unity
Flag Day is a special occasion celebrated in various countries around the world, most notably in the United States on June 14th. This day commemorates the adoption of the national flag and serves as a tribute to the symbol that unites the nation. In the United States, Flag Day marks the anniversary...
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June 11, 2025
Understanding Megabytes and Gigabytes
Terms like megabytes (MB) and gigabytes (GB) are everywhere—when talking about storage, downloads, or data transfer. But what do these units really mean? What is a Megabyte (MB)? A megabyte equals approximately one million bytes of data. More precisely, in the context of computer storage, 1 MB equal...
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June 10, 2025
What to Do with Unwanted Computer Equipment: A Practical Guide
As technology rapidly advances, many of us find ourselves with outdated or unused computer equipment cluttering our homes or offices. Instead of letting these devices sit unused, there are responsible and creative ways to handle unwanted computer equipment. Here’s a comprehensive guide to help you m...
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June 6, 2025
Understanding Hashtags: What They Mean and How to Use Them
Hashtags are words or phrases preceded by the “#” symbol, like #Travel or #Fitness. They are used primarily on social media platforms to categorize content, making it easier for users to find posts related to specific topics or themes. What Do Hashtags Mean? Hashtags act as keywords or tags that lin...
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June 5, 2025
Understanding the Different Types of Computer Viruses
Computer viruses are malicious software programs designed to harm, disrupt, or gain unauthorized access to your computer system. There are various types of viruses, each with unique ways of infecting systems and carrying out their malicious tasks. Here’s an overview of the most common types: 1. File...
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